Worldwide History Policy

Version: 1.3 Effective Date: September 20, 2026 Status: Active

This document is Version 1.3 of the Worldwide History Policy. Consistent with current platform terminology, it uses "Worldwide History" to describe the implemented feature. It uses conservative, industry-standard language appropriate for an early-stage software company; as with any company's policies, periodic legal review is expected as VesEvi grows, and future revisions will be issued as later versions.

1. Purpose

Worldwide History is an optional feature that lets a contributor share a redacted, reviewed record of a submitted inspection publicly, so that an asset's documented condition can be discovered by others — without an account — while protecting the privacy of the people involved. This Policy explains how it works, what becomes public, and what stays private.

2. How Sharing Works

Sharing to Worldwide History is never automatic. It follows a deliberate, multi-step process:

1. Eligibility — only a completed (submitted) inspection with no other active sharing attempt can be shared.
2. Consent — you are shown the current consent terms and must explicitly agree before anything is submitted for sharing.
3. Submission and automated screening — the inspection's notes and evidence are screened, along with the optional Contributor Note if you wrote one (Section 3), and a redacted preview of what would become public is built.
4. Contributor confirmation — in the normal case, you review the exact preview of what will be shared and confirm before it becomes public. Nothing is shared without this confirmation.
5. Human review (exception path) — if screening flags something (such as apparent personal information in notes, or an evidence file that fails automated processing), the record is routed to a human moderator before it can proceed. A moderator clearing a record does not make it public directly — it still returns to you for confirmation.
6. Shared — once you confirm, the record becomes publicly visible in Worldwide History.

3. Visibility

Once shared, a Worldwide History record is visible to anyone, without an account, through public search and the relevant asset's public timeline.

A Worldwide History record may identify the asset. It may include: asset type and category; asset identity information appropriate to the asset — for a vehicle, details such as year, make, model, license plate and its jurisdiction, and the vehicle identification number (VIN) where one is recorded; for a property, details such as property type, street address, unit, locality, state or province, postal code, and country; public condition images with identifying metadata removed; the category, severity, and location within the image of approved findings; and the optional Contributor Note described below.

Public condition images may be still frames taken from your inspection videos. Where you capture an inspection by video, the Service may select a small, bounded set of still frames from each captured area to document the asset's condition, in addition to any frames associated with an approved finding. Those still images are what a public record contains. Your original video files are never shared publicly, are never downloadable from a public record, and are not part of the public record in any form.

The Contributor Note — optional, written by you, and public. When you share an inspection you may write a short note giving context others may find useful: "Vehicle returned after a three-day rental," "Move-out inspection completed after a 12-month tenancy," "Inspection completed before the equipment was returned." It is entirely optional; if you write none, none is shared, and nothing is shown in its place.

A Contributor Note is public. If the record is published, the note is part of that public record — readable by anyone without an account, and capable of being indexed by search engines to the same extent as the rest of the page. It is not a private note, not a message to VesEvi, not a message to the asset's owner or a property manager, and not a maintenance record.

A Contributor Note is not your private inspection notes. The two are separate. You write a Contributor Note deliberately, as part of sharing. Your private inspection notes are never converted into one, never copied into one, and are never published — that remains true in this version exactly as in earlier ones.

Because a Contributor Note is public, please keep private information out of it: other people's names, phone numbers or email addresses, access, lockbox or alarm codes, account or government identifiers, financial or medical details, or anything else that should not be read by strangers. What you write about the asset's condition and context is the point; information about people is not.

Worldwide History is designed to make the documented asset and its condition discoverable, not to identify you. A public record does not include your name, contact details, company or workspace context, your private inspection notes, or your original inspection videos.

The identity information shared for a given record is frozen when you share it, and the exact content — including the asset identity and the specific images — is shown to you in the sharing preview before you confirm. That preview, not this summary, is the authoritative statement of what a specific record will make public.

Sharing an inspection to Worldwide History does not change that inspection's private visibility settings within your workspace. The two are separate, and one does not override the other.

4. Review

Before a record becomes public, evidence and notes intended for it are reviewed — first through automated screening, and, where flagged, by a human moderator — to reduce the likelihood that private, sensitive, or policy-violating content becomes public. This review process is a safeguard, not a guarantee: see Section 8 (Limitations).

A Contributor Note goes through the same screening, and one of four things happens to it: it is accepted as written; it is published with sensitive parts removed; it is withheld while a person reviews it; or it is declined. Whichever applies, you are shown the version that would actually become public before you confirm sharing — if parts were removed, what you confirm is the shortened version, not what you originally typed. A note that is withheld or declined is simply not published; the rest of the contribution is unaffected, and you can edit the note and try again. Nothing in this Policy entitles VesEvi to publish a materially altered version of your note without showing it to you first.

5. Corrections

If you or another party believe a shared Worldwide History record is inaccurate, use the Service's correction or reporting workflow, where available, rather than attempting to resolve the dispute outside the platform. Corrections to underlying asset or property records follow the platform's structured correction process, which requires review before being applied to content that is already public.

6. Moderation

Worldwide History submissions and reports of existing public content are reviewed by individuals holding a platform moderation role. Moderators can review flagged content, approve or reject pending submissions, and act on reports about records that are already public. See the Content Moderation Policy for the full moderation and escalation process.

7. Removal Requests

You may withdraw your own shared record at any time; withdrawal removes it from public visibility immediately, including its Contributor Note, which is part of that record and has no separate public existence. Any person — including someone who is not the contributor — may report a public record they believe violates this Policy, the Acceptable Use Policy, or applicable law, using the Service's reporting mechanism. Reports are reviewed by a moderator, who may remove the record. Withdrawing or removing a record stops public visibility; it does not necessarily delete the underlying data — see the Data Retention Policy for how retained data is handled after withdrawal or removal.

8. Privacy Expectations and Limitations

Worldwide History is designed to protect personal privacy while preserving asset-condition information, but it has real, disclosed limitations:

• A record is meant to identify the asset it documents. A license plate, VIN, or property address in a public record is visible to anyone and may be indexed by search engines. That is deliberate, and it is shown to you in the preview before you confirm. Sharing is always your explicit choice, but it is not reversible in the sense that copies already seen or cached elsewhere cannot be recalled.

• Automatic face detection may be applied to images prepared for a public record. Where it is applied, the image is analysed to locate human faces, and each detected region is covered in both the public image and its thumbnail. This is face detection — locating a face within a picture. It is not face recognition: VesEvi does not identify anyone, does not determine or attempt to determine whose face appears, does not match or compare faces between images, and does not create or store any biometric identifier of any person. Where this detection is performed, it uses a third-party processor, Amazon Web Services, through its Rekognition face-detection service, and only the image prepared for public sharing is sent to it — never your original video, and never an image from an inspection you have not chosen to share. VesEvi has opted out of the use of content submitted to AWS artificial-intelligence services for improving or training those services. Your private, original inspection evidence is preserved unchanged: covering happens only on the separate images prepared for a public record, and never alters what you hold in your own workspace.

• Automatic detection is not a guarantee, and faces are the only thing it looks for. It can miss a face. It does not detect or cover documents, screens, mail, handwritten notes, house numbers, QR codes, or license plates belonging to other people. A face that happens to appear inside a photograph, a screen, or a printed document may be detected because it is still a face — that is not document, screen, or general sensitive-content detection, and no such capability should be assumed. Do not rely on automatic detection to remove sensitive visual information.

• The sharing preview is the authoritative statement of what will become public, and reviewing it before you confirm remains your responsibility. The protections that apply to every record are: your private inspection notes are never part of the public record; your original videos are never shared publicly; identifying metadata is stripped from public images; automated screening runs on notes and evidence; and where automated processing cannot complete successfully, the record is not made public until a person has reviewed it.

• Automated content screening uses deterministic rules and a keyword-based classifier, not a general-purpose AI model, and cannot catch every instance of unwanted content. High-risk categories (such as apparent credentials, threats, or accusations against a person) are always routed to human review, but review is not a perfect safeguard.

• Text screening does not reliably recognise a person's name, and does not remove one. It looks for recognisable patterns — an email address, a phone number, a payment card, a government identifier, an address, an apparent access code — and for phrases suggesting threats, accusations, or medical or minor-related content. A person's name in ordinary prose usually looks like any other word to it. Do not rely on screening to take a name out of a Contributor Note; do not put one in. The same applies to any other private detail that does not match a recognisable pattern.

• VesEvi does not guarantee that a public Worldwide History record is complete, error-free, or that it will never contain content a reasonable person would consider identifying.

Given these limitations, do not capture or include information in an inspection you would not want made public if you later choose to share it, even though review steps exist.

9. What Worldwide History Does Not Claim

VesEvi does not claim that Worldwide History provides complete or universal coverage of any asset's history, that every relevant inspection of a given asset has been or will be shared, that sharing a record guarantees its legal or factual accuracy, or that Worldwide History prevents fraud or resolves disputes on its own. Worldwide History reflects only what contributors have chosen to share, reviewed and redacted as described above.

10. Relationship to Asset Timeline

Worldwide History includes a public, per-asset timeline built from shared records for that asset. This is distinct from the authenticated Asset Timeline available to authorized users within their own workspace, which may include private events (such as a baseline inspection or a condition change) that were never shared publicly. A public Worldwide History timeline reflects only what has actually been shared; it is not a complete substitute for an asset's full private history, which may include more events than are ever made public.

This document must remain consistent with the Terms of Service, Privacy Policy, Community Guidelines, Data Retention Policy, and Content Moderation Policy. Version 1.3 of this Policy and Version 1.3 of the Privacy Policy are to be issued together.