Evidence Integrity Policy

Version: 1.0 Effective Date: August 1, 2026 Status: Active

This document is part of the VesEvi Version 1.0 legal documentation package, effective August 1, 2026, using docs/platform/VesEvi-Version-1-Product-Book.md (§10, §11, §12, §13) as the source of truth for product capability. It uses conservative, industry-standard language appropriate for an early-stage software company; as with any company's policies, periodic legal review is expected as VesEvi grows, and future revisions will be published as Version 1.1, Version 2.0, and so on.

1. Purpose

This Policy explains how VesEvi handles the video and photo evidence you capture, what protections exist to preserve its integrity, and — just as importantly — what VesEvi does not guarantee about that evidence. It is intended to help you understand what "immutable evidence" actually means on this platform.

2. Original Evidence

VesEvi is built around preserving original, as-captured video and photo evidence. Evidence is not intended to be a curated or edited presentation — it is meant to reflect what was actually observed at the time of capture.

3. Capture

Evidence is captured through the Mobile app (or Web, where supported) in guided capture zones appropriate to the asset and inspection type being performed. Where the Service records a capture timestamp, that timestamp is separate from, and may differ from, the time the evidence is received and processed by VesEvi's servers.

4. No Editing

VesEvi does not provide tools to trim, crop, splice, filter, or otherwise alter previously captured video or photo evidence. Evidence is either kept as captured or deleted and re-captured (Section 5) — there is no in-between "edit" operation.

5. Delete-and-Re-Record Before Submission

Before you submit an inspection, you may delete a piece of evidence you are not satisfied with and re-capture it. This replaces the deleted evidence entirely; it does not modify it. This is the only mechanism for changing previously captured evidence prior to submission.

6. Submitted Evidence Immutability

Once you submit an inspection, its evidence set is locked. There is no mechanism to edit, replace, or delete evidence from a submitted inspection, and a submitted inspection cannot be "reopened" or un-submitted. If a correction is genuinely needed after submission, it must be handled through a new inspection or the platform's structured correction workflow where one exists for the affected asset type, not by altering the original submitted record.

7. AI Findings

After submission, evidence is analyzed by an AI system that proposes candidate findings (such as areas of possible damage) linked to the specific evidence that supports them. AI findings are proposals, not conclusions. See the AI Transparency and Disclosure document.

8. Human Review

Every AI-proposed finding is subject to human review before it is treated as confirmed. A human may confirm, reject, or add findings independently of the AI's output. This human-review step is a structural part of the platform, not an optional add-on.

9. Comparison

Where a comparison is run between two inspections of the same asset, it is generated from the evidence and findings of those two specific, already-submitted inspections. A comparison does not itself alter the underlying inspections it draws from.

10. Reports

Reports reference the underlying evidence, findings, and metadata of the inspection or comparison they are generated from, together with timestamps, so the source of each statement in a report can be traced back to specific evidence.

11. Limitations

The protections described above are operational and procedural, not cryptographic. Understand the following limitations clearly:

• VesEvi does not apply cryptographic hashing, digital signatures, or device attestation to evidence files. There is no cryptographic proof that a given file was captured on a specific device at a specific time, beyond the client-reported and server-recorded timestamps described above.
• "Immutable" means the Service provides no supported mechanism to alter submitted evidence through ordinary use — it does not mean the underlying data is protected by cryptographic tamper-evidence.
• Findings, whether AI-proposed or human-confirmed, reflect a judgment about what is visible in the evidence; they are not an independent, infallible determination of an asset's actual condition or history.
• A report reflects the evidence and findings available to VesEvi at the time it was generated; it is not a certification, appraisal, or legal opinion.

12. What VesEvi Does Not Guarantee

VesEvi does not guarantee that evidence is legally admissible in any particular proceeding, that it is tamper-proof in a cryptographic sense, that AI-assisted findings are accurate or complete, that a report or comparison is a complete record of an asset's condition, or that evidence cannot be circumvented by a user who deliberately misuses the Service outside its intended workflow (for example, by pointing a camera at a pre-recorded video, which the Service cannot reliably detect). Users are responsible for using the Service consistently with the Acceptable Use Policy.

This document must remain consistent with the Terms of Service, AI Transparency and Disclosure, and Data Retention Policy, all part of the same VesEvi Version 1.0 legal package.